Assistant Controller

Position Summary: approximately 50,000 patients in South Central Florida. The ideal candidate has excellent mathematical and problem-solving skills and is familiar with Epic & Microsoft Dynamics GP accounting software. We’re looking for a self-starting, highly detailed individual to work alongside our Controller in managing both long-term and immediate fiduciary operations. This position plays a vital role in coordinating all monthly financial close activities and supporting staff in ensuring accurate and timely reconciliations of all revenue and expense accounts. Candidates must have at least five years’ previous experience preparing GAAP-based financial statements and know how to establish and maintain effective internal controls. Experience in healthcare revenue cycle management and payroll is a plus. This is a great opportunity to apply your experience supervising and training an engaged team. The Assistant Controller reports to the Controller and works collaboratively with leaders across the organization. The Senior Accountant (Revenue), Senior Accountant (Expenses) and Payroll and Benefits Coordinator report to the Assistant Controller.

Roles and Responsiblities:

• Responsible for coordinating all month-end financial close activities ensuring financial statements are published at or before the prescribed internal deadline (Note: One exception is the review and approval of month end bank and investment account reconciliations, which is the direct responsibility of the Director of Finance & Controller)
• Provides Controller and CFO with regular updates during the financial close process, identifying material variances from prior months and to establish strategies for recognizing key transactions in the monthly financial statements
• Publishes detailed budget-to-actual variance financial reports to support senior-level monthly financial reviews
• Works closely with the Controller on ensuring strong internal controls over financial reporting and in all associated or supporting business operations.
• Utilizes knowledge obtained in the monthly financial statement close and review processes to identify areas for follow-up and to support the Controller and CFO in the development of budget assumptions.
• Is a significant contributor in preparing for the annual financial statement and federal single audits.
• Along with the Controller, responsible for maintaining the GP Dynamics chart of accounts, cost center structure and group reporting and consolidation relationships
• Supports the Controller and CFO in the maintenance of expense-line budget appropriation limits in Microsoft Dynamics GP, advising them when adjustments may need to be made.
• Performs research when there are accounting questions, to ensure compliance with generally accepted accounting principles; drafts accounting position memos as directed by the Controller
• Promptly reports any discrepancies or concerns to the Controller and/or CFO • Supports the Senior Accountant (Revenue) through the annual process of validating UDS Table 9D
• Assists the Senior Accountant (Revenue) by ensuring all Epic revenue reports used to support journal entries or trend analyses are run accurately and interpreted correctly.
• Reviews and evaluates AR reports from Epic, ensuring reserve policy for aging is applied and AR is accurately reported in the GL. Identifies and reports variances to the Controller and Director of RCM
• Ensures patient statements are being processed and bad debt is identified and transferred over to the Collection Agency, where appropriate.
• Reviews and approves all grant accounting workpapers prepared by the Senior Accountant (Revenue), including spending progress reports and final close-out reconciliations.
• Supports the Senior Accountant (Expenses) by developing a process by which missing vendor invoices are identified and appropriately included in month-end accrued liability estimates, if deemed appropriate.
• Attends internal capital project planning and update meetings on behalf of the Finance and Accounting department and when the Controller is unable to attend.
• Regularly reviews the detail of company lease agreements to ensure they are appropriately included in right-of-use accounting
• Reviews and approves all month-end right-of-use asset accounting including associated amortization schedules
• Support the Senior Accountant (Expenses) in maintaining up-to-date capital project progress budgets, ensuring grant accounting (when applicable) has captured what’s necessary to calculate accrued revenue.
• Support the Senior Accountant (Expenses) develop a process by which capital spending is identified and reconciled back to grant budgets and the Board approved CAPEX plan.
• Reviews CAPEX and Fixed Asset Clearing accounts to ensure prompt deployment of fixed asset and appropriate depreciation expense accounting. • Supports the Payroll and Benefits Coordinator by reviewing and approving all payrate or schedule updates processed in ADP, reconciling all changes to properly authorized pink sheets
• Supports the Payroll and Benefits Coordinator in updating and maintaining the ADP to GP mapping so that biweekly payroll entry upload is automated
• Performs formal review and approval of biweekly payroll batches
• Serves as back-up and performs duties normally performed by direct reports including the Payroll and Benefits Coordinator, Senior Accountant (Revenue) and Senior Accountant (Expenses), when necessary
• Performs other related duties as required or assigned by the Director of Finance, Controller

Qualifications and Education Requirements:

Minimum Requirements (experience, training, and education): To effectively fulfill this position, candidate must meet the following requirements:

• Bachelor’s degree in accounting, finance or related field (preferred)
• At least 3 years’ experience in accounting, public accounting experience highly desired
• CPA or CMA a plus

Skills and Abilities:

• Strong analytical and problem-solving skills
• Ability to meet or exceed deadlines
• Highly skilled in math, accounting and financial processes
• Excellent communication and interpersonal skills
• Detail oriented and highly organized
• Excellent critical thinking skills
• Solid understanding of GAAP and applicable accounting standards

Apply at www.fchcinc.org