Warehouse Manager

Position Summary: The Warehouse Manager/Materials Manager will be responsible for managing the day-to-day warehouse operations. This position will play a vital role in the success of the warehouse and insuring the warehouse and delivery staff carry out all duties and providing the upmost customer service to all Medical Centers. They will place weekly orders to replenish stock, conduct cycle counts, audit inventory variances, receiving and posting goods in GP, and managing the shipping and receiving of all supply into the warehouse. This position will be the liaison between purchasing and the warehouse staff and ensuring all warehouse receiving issues are resolved in a timely manner.

Role and Responsibilities:

• Manage Warehouse Inventory, Shipping & Receiving and FCHC Van Deliveries
• Requisition stock items to replenish the MAIN warehouse according to established usage.
• Receive, check, and prepare for shipment all stock and non-stock deliveries through warehouse, and ensure items are distributed on next available van delivery.
• Review and process delivery receipts, batch postings, inventory adjustments/transfers.
• Release and allocate center stock requisitions to be pulled and prepared for delivery to Centers.
• Receive and tag all Capital and Minor Capital Asset items. Note tag number and serial number as needed on all receiving documents: invoice, packing slip, purchase order, and department’s perpetual asset files.
• Report all delivery exceptions: damaged, short dated, shortage, overage, wrong item or quantity, etc. to maintain accurate accounting records.
• Maintain scanned copies of purchase orders, receiving documents, invoices, & packing slips for future reference as required by document retention policies.
• Pull & check orders of stock items as requested by the Centers. Prepare receipts for delivery to Centers. Ensure prompt delivery each week.
• Assists Buyer with updating item maintenance in the inventory module for all changes to stock items to include packaging, classes, departments, minimums and maximums.
• Conduct monthly and annual physical inventory of all Stock warehouse items and provide regular reports to be reconciled with the Accounting Department and General Ledger.
• Coordinate with Shipping & Receiving Clerk to do Daily/Weekly cycle counts of inventory items and verify expiration dates.
• Review items sent from the centers for repair within 24 hours of receipt. Coordinate with Buyer to obtain vendor to repair.
• Send equipment to proper vendors for repair and follow-up for completion and prompt return to centers. Follow up with Buyer and/or vendor if repair is taking longer than expected. Maintain equipment repair records.
• Delivery of supplies to all Centers in the absence of the Van Driver and/or Shipping & Receiving Clerk.
• Assist Finance and Accounting Departments with reconciliation of inventory discrepancies, vendor
• invoices, credit memos, as well as Capital asset receipts, transfers, or disposals.
• Stock all areas with supplies needed in the WPB location (i.e., office supplies, kitchen supplies, etc.).
• Assist WPB staff with lifting/moving of boxes, furniture, etc.
• Ship all out going packages on a daily basis, as received.
• Maintain refrigeration logs for pharmaceutical & vaccine storage AM/PM. Report and investigate any temperature excursions.
• Keep warehouse in neat and tidy order.
• Maintain and update MSDS/SDS records for all supplies.
• Assist with basic maintenance duties at corporate office.

Qualifications and Education Requirements:

• High School Diploma or Equivalent
• Minimum of 3 years’ experience in Warehouse Management and/or Inventory Control
• Valid Florida Driver’s License
• Must be computer literate and have the aptitude to learn new programs as changes occur.

Apply at www.fchcinc.org