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Assistant Controller

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Position Control #

09-5047-546

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Position Title: Assistant Controller

ADA: Full time position. Ability to sit for long periods of time and/or stand periodically during work day and lift up to 30 lbs., when necessary. Computer data entry a portion of job duty.

OSHA: Must adhere to universal precautions, to include blood borne pathogen protection, at all times

Position Summary: Put your leadership and analytical thinking skills to work as the Assistant Controller of a federally‐qualified health center that annually serves over 50,000 patients in South Central Florida. The ideal candidate has excellent mathematical and problem‐solving skills and is familiar with Athena & Microsoft Dynamics GP accounting software. We’re looking for a self‐starting, highly detailed individual to work closely with our Controller in managing both long‐term and immediate fiduciary operations. This position plays a vital role in performing monthly financial close activities and overseeing patient collections, bad debt write‐offs and patient revenue reserves. Candidates must have at least five years’ previous experience preparing GAAP‐based financial statements and know how to establish and maintain effective internal controls. This is a new position. It’s a great opportunity to apply your experience supervising and training an engaged team. The Assistant Controller reports to the Controller. The General Ledger Accountant and members of the Patient Accounting Team report to the Assistant Controller.

Role and Responsibilities:

• Prepares month‐end individual center and consolidated financial statements
• Establishing and maintaining strong internal control over financial reporting
• Managing significant aspects of the general ledger
• Performs payroll duties in the absence of the A/P Coordinator
• Providing monthly, quarterly and year‐end analyses
• Supporting the annual financial statement and federal single audits
• Coordinating or assisting with the budget process
• Researching accounting issues for compliance with generally accepted accounting principles
• Analyzing and reporting cost variances and critical metrics, including but not limited to cost per patient, cost per medical visit and days of cash on hand
• Serving on the team responsible to working with external auditors
• Direct supervision over patient collections, bad debt write‐offs and associated reserves
• Responsible for reducing accounts receivables by accurately and thoroughly working assigned accounts in accordance with established policy and procedures
• Manage accounts receivables, bad debt and related reports and schedules. Balance, print and file monthly aged receivables report and prepare supplemental analysis schedules. Maintain A/R days at or below planned days. Work to reduce Accounts Receivable
• Ensure patient statements are issued monthly; and OB collection and discharge letters are mailed monthly.
• Ensures daily accomplishments work towards company goals for cash collections and A/R over 90 days
• Negotiates payment plans with patients in accordance with company collection policies

• Reviews residual account balances after payments are applied and generates necessary adjustments (within eligible guidelines), overpayment notification, refund request, and/or secondary billing as needed
• Ensure the requests of clients are met, respond to client inquires, and follow up on any client needs
• Collaborates with the Billing and Coding Administrator on reconciling contractual adjustments posted by the Billing Analyst teams to supporting documentation and resulting general ledger entries
• Carries out supervisor, coaching, call monitoring, and reviewing of disciplinary action
• Prepares and submits weekly, biweekly, monthly grant draws
• Maintain supporting documents and perform reconciliation of all grants no less than monthly
• Perform other related duties as required or assigned by the Director of Finance, Controller

 

Qualifications and Education Requirements:

Minimum Requirements (experience, training, and education): To effectively fulfill this position, candidate must meet the following requirements:

• Bachelor’s degree in accounting, finance or related field (preferred)
• At least 3 years’ experience in accounting, public accounting experience highly desired
• CPA or CMA a plus

Skills and Abilities:

• Strong analytical and problem‐solving skills
• Ability to meet or exceed deadlines
• Highly skilled in math, accounting and financial processes
• Excellent communication and interpersonal skills
• Detail oriented and highly organized
• Skilled in time management and the ability to prioritize tasks
• Excellent critical thinking skills
• Solid understanding of GAAP and applicable accounting standards
• Bilingual candidates preferred

This job description is not intended to be all-inclusive, and the employee will also perform other reasonable related business duties as assigned by supervisor.

  • This organization reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
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